Terms and conditions

Terms and conditions (12/04/2015):
The “Terms and conditions” for the "6 uur van Aalter", "Bossen van Vlaanderen Trail", "Radio Trail" and "Blekkerbos Trail" are the only applicable rules for these races. The "Terms and conditions" still can change. Al changes will be published on this blog and send by mail to registered participants.

Address
Correspondence: 6 uur van Aalter, tav Joeri Schepers, Bierweg 11, 9880 Aalter, Belgium
Start: Sportpark, Lindestraat 17, 9880 Aalter, Belgium
Route

Enter
Enter online. By registering, the participant agrees to the "Terms and Conditions". Registration is official when you have paid the entry price and chip deposit to our bank account.

Online-entry
Online entry trails: closing date 9 january 2015.
Online entry 6 hours race: clasing date 3 july 2015.

Entry prices:
Blekkerbostrail online €8 (day entry €15)
Radio Trail online €15 (day entry €20)
Bossen van Vlaanderen Trail online €20 (day entry €25)
6 uur van Aalter: individuals €30 (day entry €40)
6 uur van Aalter: teams €30 (day entry €40)
6 uur van Aalter: chip deposit €20 (payed back when returning the chip)
Online entry "Bossen van Vlaanderen Trail" and "6 uur van Aalter" gives a reduction off €5.

Bank account:
IBAN = BE76 8900 2426 6195
BIC = VDSPBE91

Payment confirmation, -reminder
When the entry price for a bostrail is received, a voucher of 30€ from sponsor RUNNINGCENTER is send. This is also your payment confirmation.
When we didn't receive your payment on 10 january 2015 a reminder email will be sent.
On saterday 4 july we send a payment confirmation by mail. Not payed inscriptions wil receive a reminder mail.
In case of reminder-mail, bring your payment aproval on start day. So we avoid discussions.

Participation-limits
For the bostrails a maximum of 600 runners is allowed. Untill 09 january there are 200 places reserved for each distance. From 12 january still available places are assigned at the waiting-list of the other distances.
For the "6 uur van Aalter" a maximum of 200 runners is allowed. Until 3 july 140 places are reserved for individuals en 60 for teams. From 4 july still available places are assigned at the waiting-list.

Teams - Relay
Each team exist of 2 runners at least, 5 runners maximum. Relays are unlimmited and only take place in the zone provided by the organization.

Deletion
When a maximum of runners is reached for a particular race, entries that aren't paid after 1 week will be deleted. Also unpaid entries after 13 januari 2015 (trails), 7 juli 2015 (6 uur van Aalter) will be deleted when the maximum participation limit is reached.

Withdraw
Withdraw with a medical certificate before 09 january 2015 (trails), 03 july 2015 (6 uur van Aalter) will be payed back. Without medical certificate €5 adminstration fee will be charged. When withdraw after 09 january there will not be payed back.

Transfers
Transfers to other runners following the same conditions like withdraw. With medical certificate until 09 january (tails), 3 july (6 uur van Aalter) free of costs. Without medical certificate €5 administration fee will be charged.

Responsibility
Participating requires a good health. We recommend a preventif visit to a sport doctor. Each runner is participating with own responsibility. Organization can't be responsibal for injury, or loss, theft and/or damage to the equipment of participants, facilitators, supporters or spectators. The organizatian assumes that all participants agree on the "Terms and conditions".

Secretariat
Secretariat on 17 january is open from 8 AM.
Secretariat on 11 july is open from 10.30 AM.

Numbers
During the race runners have to wear their number visibal on the breast.

Start
Start of the trails is on saterday 17 january. The exact start time depends on the selected distance.
Bossen van Vlaanderen Trail: 10 AM
Radio Trail: 11 AM
Blekkerbos Trail: 12 PM
15m before start a short briefing is hold in the finish area. Race clock will start at the start of the Bossen van Vlaanderen Trail. Other races will start exactly 1h and 2h later acording the race clock.
Start of the "6 uur van Aalter" is on saterday 11 july at 12.30 PM. We ask participators to take place at the start-zone at 12.15 PM. Race clock will start at the start of the race.

Hydration stations
On the Blekkerbos Trail there are no hydration stations.
On the Radio Trail there is one hydration station a bit further than half way.
For the Bossen van Vlaanderen Trail there are 3 hydration stations. The 1° and 3° hydration station is the same. Only the 2° hydration station is equipped with sanitary. At the start location you can give your own drinks for the different hydration stations.
On the "6 uur van Aalter" there is 1 hydration station for individual runners. For the teams there is a hydration station in the relay-zone. By high tempature there will be a extra hydration station with water only.
On the hydration station there will be water, cola, sportdrink, salty snacks, bananas, enz By cold tempature there will be hot thé.
During the "6 uur van Aalter" there are parking places along the track for the participants.

Time limits trails
Al runners must finish before 4 PM.
1° hydration station have no time limit.
On the 2° hydration station runners have to restart the next part of the race before  1.15 PM.
On the 3° hydration station runners have to resatrt the next part of the race before 3 PM.
Runners who are later than the limits will be taked out the race.

Finish
When stopping the race early, finishers have to nottify the organisation. And at the "6 uur van Aalter" the runners/teams have to give back as soon as possible their chip.
At the trails, finish time is registered manualy. Runners whe finish after closing time will not be mentioned in the race results.
At the "6 uur van Aalter" at 6.30PM the organisation will end the race with a sound signal. At that time individual runners/teams have to stop and stay at their place. They only leave this place after the organisation have registered their finish place. After this registration the participators/teams have to give back their chip.

Chip (6 uur van Aalter)
During the "6 uur van Aalter" rounds are counting with a chip. The chip can only rent by the organisation. Participate without a chip is not allowed. For the chip a deposit of €20 is asked. This will be paied back when the chip is returned.

Waste management
In the hydration stations there will be bins. Please have respect for the race tracks, enjoi nature and left both private and public trails without waste.

Guidance
Guidance by cyclist is for different parts of the track forbidden. Therefor runners can't be accompanied by cyclist. During the "6 uur van Aalter" coaches are not allowed to run with the participators.

Sanitary
Start and finish  of the trails is in the "Sportstraat". The track of the "6 uur van Aalter" is using the "Sportstraat". This is the central corridor through the sport center. This zone have sanitary.
The 1° hydration station of the trails have only toilet-paper, the 2° hydration station on the Bossen van Vlaanderen Trail have sanitary.

Route
The trail race goes over Finnish track, public road, private properties, properties of Natuurpunt, and woods of governement. The organization shall point the route with arrows. Runners must stay on the race track. In the wood you may not leave the trails. To be on the podium, runners have to proof with GPS that they have run the whole track.
The track of the "6 uur van Aalter" goes on the public road, tartan and the indoor "Sportstraat". Organisation will indicate the track. Participators have to stay on the track. One round will be official mesured exact 2000m.

Distance (6 uur van Aalter)
With a chip the laps are counted. In case of technical problems, laps will be counted manualy by registrating the numbers. During the race only full laps are registered. After the race the incomplete laps will be mesured. The total distance is the distance of the full laps and the last incomplete lap.

Intermediate results
At the "6 uur van Aalter" every hour a intermediate result will be announced. Except technical problems. Therefor only full laps are counted.

Infringements
When the jury constatate infringements, the runner will be nottified verbaly. In case of a next infringements the runner will be disqualified. With violations on the waste management, the participant will be immediately taken out of the race.

Results
After last finish the results are published in the sport café. Post race day, the results will be published on the website.

Remarks
Runners can make their remarks on the race result to the jury until 30 minuts before award ceremonie.

Award ceremonie
Blekkerbos Trail at 3.30 PM
Radio Trail at 4.30 PM
Bossen van Vlaanderen Trail at 5.30 PM
6 uur van Aalter at 8 PM

Prices:
Each trail-runner a €30 voucher on trail schoes
Radio trail and Bossen van Vlaanderen trail runners gets a Unique medal when they finish
For all runners there is a extra-price, different by distance
Last year the extra-price for the "6 uur van Aalter" was a technical T-shirt.
Last year the extra-price fot the trails was a "Meetjeslands broodje" and a goody bag.

Podia
Top 3 Men for each trail: Cava & Unique porcelain art for the winner
Top 3 Women for each trail:  Cava & Unique porcelain art for the winner
Top 3 Men 6 uur van Aalter: €50 - €40 - €30
Top 3 Women 6 uur van Aalter: €50 - €40 - €30

Top 3 Teams 6 uur van Aalter: €40 - €25 - €10

Top 3 Women-teams 6 uur van Aalter: €40 - €25 - €10
Podia ceremony is only held when there are at least 10 participaters in the category.

Public transport:
Train-station Aalter is only 1 km from the start.

Accomodation:
Are you looking for accomodation feel free to ask by mail. We will help you as good as possible.

Tracks
The tracks are publisched on the sites of the races. The track of the "6 uur van Aalter" is official messured. It's exact 2000m (Registration Nbr 20120713001A). In 2013 and 2014 we had a IAU bronze label. For the 2015 race we will ask again the bronze label.

Parking:
At the start and finish zone of the trails a lot of parking is forseen.
For the "6 uur van Aalter" there are reserved parking zone's. One for each individual runner. When not all the parking zone's are used by the individual runners, the teams can also use one parking zone par team.
"parking Aard" is only a few 100m from the start. 

Phone (In case of last minute problems):
+32 475 855 490

Mail
you can contact us by mail

Privacy
All participations can ask acces to the data the organization keep electronical. Following the law of 8 december 1992. The participations accept without asking anny fee, that the organization makes and publish foto, film, video, ... of the race-day.